On-Campus Departments
We currently have over 140 academic programs and even more departments employing more than 2,000 students per semester.
Student employees are a vital asset to the University, assisting in operational, administrative and promotional activities all across campus and beyond.
From our student parking attendants to our junior systems engineers, all student assistants are hired in accordance with applicable federal and state employment guidelines and go through a full onboarding process facilitated by the Student Employment Offices in partnership with Human Resources.
Student Recognition
We all know the value student workers bring to our departments and organizations. In fact, the University simply wouldn’t be the same without their hard work and dedication.
That’s why, we encourage you all to sing their praises whenever possible. Each month we select one student employee to be “Student Employee of the Month”. In addition, during National Student Employment Week, we recognize one employee that goes above and beyond.
2021 Student Employee of the Year
Connect with the SE Team
For current staff or faculty that hire or manage student assistants:
Join us on our Microsoft Teams group, SE Supervisors Connect, to stay up-to-date on policy changes, event updates and other announcements. You can also pose general questions in the Q&A channel there to get direct responses from our team or fellow faculty/staff that oversee student employees.
General Processing Reminders
Remote Work for Student Employees
UT Dallas makes remote work available as an option in situations when it appropriately supports department and business operations. It is an option for eligible faculty and staff members as well as for eligible student employees; however, it may not be right for every position or employee. The student employee’s direct supervisor is responsible for determining which jobs are suitable and which employees are eligible for remote work, and must define the circumstances under which the jobs are to be performed. Two levels of approval (direct supervisor and supervisor’s supervisor or responsible party for department’s operations) are needed for each RWA. Remote work is allowed to be performed within the state of Texas.
Please note: remote work abroad/internationally is not supported for any student employees.
Remote Work at UT Dallas:
- Remote work is completing the same work normally performed at the specified University worksite, but doing it from another approved location.
- Remote work is not an entitlement. Permission to work remotely is based on job function, work group, internal and external customer needs, job performance, and permission from supervisor.
Before requesting a Remote Work Agreement, the student employee should:
- Read the Remote Work Agreement Guidelines.
- Engage in a conversation with their supervisor to determine whether remote work is an option in their division or department. In addition, they should discuss whether their position is suitable for remote work and whether they meet performance standards for a remote work arrangement.
- After discussion, if it is agreed upon that the employee should move forward with initiating a request for a remote work agreement, the employee will complete the online Remote Work Agreement form. The form will be routed to the employee’s supervisor for review and approval. The supervisor will add an appropriate next-level approver for a total of at least 2 approvals on the student assistant RWA.
- Instructions on navigating the RWA process as a supervisor can be found on HR’s website.
Federal Work Study for FY25
- FWS Cost Center for FY25 is 61055052
- FWS funding for FY25 extends from Sept 1, 2024 to May 15, 2025.
Start and End Dates on Hiring Proposal are Required
- Proper start and end dates are required on the electronic hiring proposal
- The start and end date should not be the same day
- If submitted with incorrect dates we can reject/send back for editing
- Assignments must be at least 30 days in duration to be processed