Application & Hiring Process
Our campus departments and university partners hire student assistants on a rolling basis at UTD.
It is beneficial for potential applicants and supervisors to have a reference for the hiring process and what should happen when you apply for and obtain hourly student assistant positions at The University of Texas at Dallas.
The Student Employment Office highly recommends you to have your resume ready when you begin applying to positions on campus. The University Career Center can assist you in finding open positions within Handshake and tune up your resume or cover letter.
There should always be an application associated with your position. If you are asked to informally accept a position that you did not find posted online or apply for, your department will be asked to submit additional documentation and position information to the Student Employment Office before you can begin working.
Step 1: Submit an electronic Hiring Proposal Form
This step is done by the hiring department once you have interviewed and been selected for a position. This details your position and funding information and initiates the Student Employment Office employment eligibility review. All students must have their identity and employment authorization confirmed before they can begin working.
Step 2: Complete a Criminal Background Check
As is required of all UT Dallas staff, faculty and student employees, you will receive an invite to complete a criminal background check via email from noreply@hireright.com. The invite will be branded with the UTD logo and have your name specified below. If you have additional questions about our vendor HireRight please feel free to reach out to studentemployment@utdallas.edu for clarification.
Step 3: Accept Offer Letter & Complete Pre-Employment Tasks
After your CBC is completed and received, you will be sent an offer letter from the Office of Student Employment. It is very important to read and follow all instructions included in your offer letter email. You will be asked to complete the below required actions:
- Complete federal form I-9 and other attached forms
- Bring completed forms along with your I-9 supporting identification documents to your scheduled onboarding appointment
Offers for hourly student employment will always come from the Student Employment Office email address (studentemployment@utdallas.edu) and contain our logo. Please do not reply to suspicious emails that do not specify contain UTD staff, department-specific or other recognizable information
Step 4: Schedule an Onboarding Appointment
Your offer letter document will also contain a link for you to choose the best time and date for your appointment with a member of the Student Employment Team for onboarding.
All new hires must be onboarded before they begin working for the university. If you have started working for a department and have not completed any paperwork or gone through this process, please notify us immediately at studentemployment@utdallas.edu so that we can ensure you are properly onboarded.
Step 5: Congratulations!
Congratulations on your new position as a student assistant and professional representative of the university!